Once a tedious and error-prone task, meeting recording and organization have been transformed by AI. Modern AI meeting assistants transcribe in real time, summarize discussions, capture action items, translate across languages, and sync across platforms. Teams can now focus on meaningful discussion and decision-making, while enjoying accurate, well-structured, and instantly accessible records—turning meetings into engines of productivity.
Otter
- Features: Highly accurate real-time transcription (~98%), instant meeting summaries, action items, AI Chat to query past notes, integrations with Zoom, Teams, Google Meet.
- Strengths: Strong collaboration tools—comments, highlights, automatic slide capture, email summaries.
- Ideal For: Professionals, teams, and educators who need accurate real-time transcription, searchable meeting notes, and automated summaries for in-person or virtual meetings.
Fireflies
- Features: Automatic transcription, multilingual support, keyword search, CRM integration (HubSpot, Salesforce).
- Strengths: Budget-friendly; free tier available; great for sales teams and small businesses.
- Ideal For: Teams and businesses that want AI-powered meeting transcription, automated note-taking, and seamless integration with popular conferencing tools to streamline collaboration and follow-ups.
Fathom
- Features: Highlights and summaries, automatic action item extraction, works with Zoom, Teams, Google Meet.
- Strengths: Core features are free; simple to use; great for individuals and small teams.
- Ideal For: Professionals who want quick, high-quality meeting highlights and summaries without extra setup, making it especially useful for sales calls, client meetings, and personal productivity.
4. tl;dv (“too long; didn’t view”)
- Features: Visual-driven meeting records (screen + camera), AI highlight reels, multilingual support, API customization.
- Strengths: Ideal for product and UX teams; great for reviewing design discussions.
- Ideal For: Remote and hybrid teams that need to record, transcribe, and share key meeting moments, making it easy to catch up on discussions asynchronously and across time zones.
Sembly AI
- Features: Works with Zoom, Meet, Teams, Webex; meeting recording, transcription, summaries, action items; “AI proxy attendance” so the AI can attend for you.
- Strengths: Multi-meeting chats, generates post-meeting documents like plans and proposals.
- Ideal For:Teams and project managers who need detailed meeting transcriptions, action item tracking, and AI-generated insights to improve follow-ups and project coordination.
Summary and Comparison
| Tool | Key Strengths | Best For |
|---|---|---|
| Otter.ai | Top accuracy + collaboration | Teams, knowledge management |
| Fireflies | CRM integration + multilingual | Sales, cross-border teams |
| Fathom | Highlights + free tier | Individuals, small teams |
| tl;dv | Video highlights for reviews | Product, UX teams |
| Sembly AI | AI proxy attendance + documents | Productivity & execution |
For accuracy and teamwork, Otter.ai is a strong choice. Fireflies.ai stands out for its CRM integration and affordability, while Fathom is ideal for those seeking a free, simple solution. tl;dv excels at delivering visual meeting highlights, and Sembly AI is perfect for teams that want AI to attend meetings and produce detailed documentation.
